Chapel Hill NC 27599 You may not invite or include anyone in the conference with whom you do not have permission to share the patient information. Conferencing Policies. This is only available to School of Medicine affiliates. Zoom is an easy-to-use, mobile-friendly, video and audio conferencing service. The UNC School of Medicine’s Academic Technology Services group now provides Tier 1 support for all of the rooms listed below. Local recording only. User must obtain authorization from appropriate parties prior to including, recording, or sharing any content containing sensitive information (e.g. School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing. Limit your data! Academic Technology Services, User Agreement and Acceptable Usage Policy for UNC School of Medicine Webex 145 MacNider Hall CB#7045 Chapel Hill NC 27599 Phone: 919-966-9900 Fax: 919-966-6923 Email: scheduling@med.unc.edu, Platforms Approved for Sharing Protected Health Information (PHI. Web Conferencing Options. When including patient Protected Health Information (PHI) in a video conference, you must adhere to the following measures to ensure the security of the information: Platforms Approved for Sharing Protected Health Information (PHI). For more information, please contact the School of Medicine Information Security and Privacy Office. CB#7045 To download a photo: Select it from the gallery to make it fullscreen Right click the middle of the photo. Any user signing into UNC Cancer Network’s Webex will be assumed to understand and agree with the user agreement and PHI Video Conferencing Policy. Teams. 1981 Diploma, the Episcopal High School of Virginia, Alexandria, VA . Conference calls can be managed via touch-tone commands or online. Computers used to access conferences containing PHI should be encrypted. Information about desk phones and voicemail at UNC. Represent UNC with these custom Zoom Background images! ATS may update this User Agreement at any time and without notification to reflect its organizational needs. Phone: 919-966-9900 A comprehensive library of instructional documents and videos for Zoom can be found at the Zoom Help Center . Permanent personal Webex rooms, which are always open and do not require prescheduling of conferences. – Approved for transmitting and recording PHI. It can be used from any computer, laptop, tablet or mobile device. Prescheduled conference set up and support. Termination of service will be at the discretion of SOM IT management based on the following: Violation of the effective User Agreement or any Service Level Agreement (SLA) in place. Please refer to the VCC intranet site for updates and resources. This “stellar web conferencing tool,” said Tim Poe, Director of Telehealth at Lineberger’s UNC Cancer Network, enables Lineberger “to connect individuals (Zoom Webinar) and groups (via standards-based video conferencing) seamlessly, delivering reliable, quality video, along with excellent participation metrics.” For clarification of policies, please submit a ticket to Academic Technology Services (select “Report a Video Conferencing Issue” from the “How can we help you?” field) or call 919-843-9086. – Users whose primary affiliation is with the School of Medicine should be placed into a Zoom account approved for the transmission of PHI. Phone: 919-966-9900 Any User who does not understand or agree with the policy should not login to the system. When recording, it is the responsibility of the User to make all attendees aware in advance of any conference being recorded. If you have a UNC Zoom account that you need changed into a HIPAA Enabled account: Go to the SOM Academic Technology support request (Onyen/Password required). Participant reporting is not available in the Zoom HIPAA sub-account. SOM IT will have no liability or responsibility in the event of any loss or interruption of the services and/or media content described within this agreement due to causes beyond its reasonable control or ability to foresee. Zoom. you must use the default Zoom Webinar settings (or settings described in Zoom’s documentation as protecting PHI. Video conferencing is very similar to a face-to-face session, except the session is conducted through Zoom. If you have questions, then please contact the Office of Inclusive Excellence at diversity@med.unc.edu. and Zoom, in many instances. Effective January 1, 2021. Meeting recording and secure streaming playback. Scheduling: Monday-Friday from 7:30AM-4:30PM. UNC Campus Operators follow UNC holiday, inclement weather and other closed schedules. Phones & Voicemail. Users should review the School of Medicine IT PHI Conferencing Policy for guidance on more general practices for having web conferences with ePHI. UNC's technology classrooms and labs. If prompted, click Download to download the package for virtual background without a green screen. Here is a link to the UNC Chapel Hill, Privacy of Protected Health Information Policy, For more information, please contact the School of Medicine, https://help.unc.edu/help/unc-encrypted-email/, https://www.med.unc.edu/security/policies-guidelines/, https://its.unc.edu/about-us/how-we-operate/, https://help.unc.edu/help/information-security-policy-summaries/, https://unc.policystat.com/policy/4619518/latest/, https://unc.policystat.com/policy/4620063/latest/, https://unc.policystat.com/policy/4666743/latest/, https://unc.policystat.com/policy/5389231/latest/, https://www.med.unc.edu/security/hipaa/policies/, https://www.med.unc.edu/security/hipaa/hipaa-train/, https://www.med.unc.edu/it/services/lecture-capture/lcforms/. Dial the 3 rd party’s number. Please note that we can create a scheduled meeting that includes video conferencing systems (Cisco, Polycom, etc.) SOM IT will not assume responsibility for the misuse of content. The NC Conference leadership has consulted with Dr. Wallace throughout these last few months, and we are grateful for his willingness to share this information with us. When sharing a recording, your Recorded Meeting Access Security Settings must be set to: If you reassign your recording to another user, the user must have permission to view the patient information and be responsible for managing the recording as stated in 10 and 11 above. While generally available to all UNC affiliates, the following are potential conditions that may require the denial or termination of service. Select Save Image As and navigate to a location on your computer to save it. Although most clients use video during video conferencing sessions, you may choose to only use audio or … UNC's online video platform. Here is a link to the UNC Chapel Hill Privacy of Protected Health Information Policy. Details regarding audio, video and screen sharing can be found at Audio, Video, Sharing. Meet-Me Conference numbers can be scheduled with a UNC Campus Operator. CB#7045 Social Security numbers, payment card information), please consult with the School of Medicine Information Security and Privacy Office. The intended use of the service by the client causes a situation where SOM IT resources are overwhelmed technically, in terms of necessary staffing or otherwise. About video conferencing Appointments. Phone: 919-962-4357 (HELP), Phone: 919-843-8884 Health Details: School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing.This is only available to School of Medicine affiliates. Email & Conferencing Email and Conferencing Before sharing information with UNC faculty/staff or with outside-agencies, please take a few minutes to review IM&T's … Video Conferencing | School of Medicine IT. Select Save Image As and navigate to a location on your computer to save it. The ability to host online meetings with up to 100 participants is available at no cost to Carolina faculty, staff, and students.A growing number of campus groups use Zoom for remote conferencing. Secure web and video conferencing and telepresence. Users can request support for video conferencing by contacting ATS Video Conferencing at unccn@unc.edu or by calling 919-445-1000. The University has purchased a campus-wide license for Zoom (opens in new tab), an easy-to-use video and web conferencing solution. The intended use of the service by the client does not match the services that ATS is approved to support. Virtual Care Operations should be performed under the guidance of UNC Health. This agreement governs the use of the Webex service and is in place to ensure compliance with all applicable University of North Carolina At Chapel Hill (UNC) security policies and standards. To make sure you’ll have a place to work, reserve a seat before you arrive. PHI, excluding scheduling information, sent to a non unc.edu email must be encrypted via the following: If the conference is recorded, the recording must be treated as patient record and can only be shared with anyone who has permission to view the patient information. Fax: 919-966-6923, 137 MacNider Hall Represent UNC with these custom Zoom Background images! You may reserve up to two one-hour blocks per day. You must have patient consent to share their information and be able to provide consent documentation if requested. The account name will display “School of Medicine – HIPAA” and the account alias will display “SOM – HIPAA Enabled.”, – Microsoft Teams chats and calls are HIPAA compliant. Information is available on the video conferencing site at www.unccn.org/zoom . Press the Conference key on your phone (this may be a soft key, and you may need to press More to find the conference option). UNC School of Medicine, UNC Healthcare, UNC ITS Information Security & Privacy Policies, UNC ITS Policies, Procedures and Guidelines, UNC ITS Information Security Policy Summaries, UNC-Chapel Hill Standard on Transmission of PHI and SI over an External Network or an Unsecure Medium, UNC-Chapel Hill Information Security Controls Standard, UNC-Chapel Hill Privacy of Protected Health Information Policy, UNC-Chapel Hill Standard on HIPAA Sanctions, UNC-Chapel Hill Employee Policies & Procedures, UNC School of Medicine IT, Information Security & Privacy, HIPAA Security Policies, UNC School of Medicine IT, Information Security & Privacy, HIPAA Online Training, UNC Libraries Scholarly Communications Office – Copyright and Fair Use, UNC School of Medicine Recording Release Form. Zoom also works with rooms equipped for video conferencing. Please refer to the, As a reminder, a platform being HIPAA compliant does not mean your specific use of it is appropriate for sharing or protecting PHI. Webex is a service provided by ATS for the UNC School of Medicine. During the 2018-2019 fiscal year, more than 8,000 unique users hosted in excess of 50,000 Zoom meetings with over 13 million participants. The main call is placed on hold. LICENSURE & CERTIFICATIONS . This policy applies to any UNC School of Medicine affiliated person who chooses to sync their university work calendar to the Navigate platform. Inclusion and sharing of Protected Health Information (PHI) must adhere to all HIPAA policies and guidelines. Cisco Webex Webex will provide faculty, staff, and students a secure web and video conference telepresence, including feature rich controls allowing you to: Any other reason agreed to be appropriate by SOM IT management. Video conferencing and chat application available with the Office365 suite. To access Zoom, go to: Phone: 919-962-4357 (HELP), Phone: 919-843-8884 When PHI is involved, you can only record to a School of Medicine managed computer that has been set up for PHI use. 1990 Doctor of Medicine (MD), UNC School of Medicine, Chapel Hill, NC . Any user signing into UNC School of Medicine Webex will be assumed to understand and agree with the user agreement and PHI Video Conferencing Policy. You still need to consider all HIPAA guidelines and policies for sharing PHI. 145 MacNider Hall HSL video conferencing rooms will not be available during the Fall 2020 semester. Finally, use the + button to add an image, and navigate to where you saved the image. Reviewed by David Musick 03/12/2020. The ability to join the conference cannot be made publicly available. You may not include PHI in the meeting title or in the email invitation. 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